top of page

GMUUC Building Rental Information

General Policies & Definitions

Two Spaces are Available for Reservation and/or Rental:

  • Event Space.  Collectively the Sanctuary & Stage, Community Room & Kitchen.

    • ‘Events’ are defined as Reservations or Rentals that use the Event Space and serve food and/or drink.

  • Conference Room.

  • Restrooms, Parking Lot & Front Porch are included as part of either space for Reservations or Rentals.

  • Reservation of Childrens’ Classrooms, the Nursery or other spaces will be arranged on a case by case basis by the Building Administrator.

 

Building Administrator duties will be managed by the Administrative position.

 

Building Administration duties for Reservations and Rentals:

  • Affirming and tracking reservations on a calendar.

  • Vetting reservation and/or rental requests for appropriateness.

  • Handling requests for information about facility rental terms (site ‘tours’ when needed).

  • Describing rental terms and rules specific to the type of renter.

    • Terms include expectations for room set-up, tear-down, & cleaning.

  • Providing appropriately customized rental agreement for review.

  • Collection of signed rental contract and deposit.

  • Post-event compliance review (clean-up, resetting tables & chairs, check for damages).

  • Calculation and collection of final payment and directing to the Treasurer.

 

Event Rentals include use of existing tablecloths, kitchen utensils, flatware, serving pieces, plates & glasses.

 

Beer and wine only.  No sale of any alcoholic beverages.

 

No open flame candles or lamps are permitted. 

 

Unless an exception is granted by the Building Administrator, Reservations or Rentals will not be permitted during The Little Valley Montessori school hours.

 

Use of Classrooms or the Nursery for childcare during a Reservation or Rental requires scheduling with the Building Administrator.  

  • Facility Users will agree to having an individual dedicated to child supervision while children are in those spaces.  

  • Facility Users assume all liability when using Classrooms and the Nursery and agree to pay for replacement and repair as necessary if items are damaged during their use.

 

Facility Users will be granted a one-time use magnetic door lock code for their meeting or event as appropriate.

 

A list of GMUUC contacts will be provided in the event of a problem or question.

 

The Standard Reservation and/or Rental agreement will include the fees, a list of set-up & tear-down requirements and instructions (see next), waiver of liability, penalties for damage or non-compliance, etc.  

2

Set-up, Tear-down & Clean-up Requirements for GMUUC & external Users (collectively Facility Users)

Before the meeting or event Facility Users are responsible for:

Setting the space up for their event with folding tables and chairs as required for their meeting or event.

  • Folding tables and chairs are in the Storage Closet.

    • Storage room chairs should be used at tables when food and/or drink are involved.

    • Blue Sanctuary chairs are to be used at tables when food or drink is served.

    • Beige Sanctuary chairs shall not be used at tables when food or drink is served. They may be stacked against each side Sanctuary wall to make floor space for tables and storage room chairs as needed.

    • Tablecloth location will be designated in the instructions.

 

After the meeting or event Facility Users must:

  • Return folding tables and chairs to the Storage Closet as described in the diagram on the inside wall of the Storage Closet.

  • Put beige Sanctuary chairs back into rows as described in the diagram on the inside wall of the Storage Closet.

  • Return the stage to its original layout.

  • Put dIrty tablecloths in the laundry machine in the Family Restroom (do not run the load).

  • Sweep the floors with dust mops in the Janitor’s closet.  The Dyson vacuum or a dust pan can be used to sweep up the accumulation of debris.

 

Kitchen:

  • All food scraps or used materials shall be placed in garbage bags in the trash cans.

    • When cleaning is complete, deposit garbage bags in the trash cans at the driveway entrance.

    • Place new bags in the trash cans.

  • All dishes, glasses, flatware and serving pieces shall be washed either by hand or in the dishwashing machine.

  • All leftover food items shall be removed.

  • Floor shall be vacuumed with the Dyson in the janitor’s closet.

 

After the meeting or event, it is the user’s responsibility to leave the Facility as it was found.

 

Report any problems, issues or damage to the Building Administrator immediately after the reservation or rental event. 

3

Event Space AV Rules

AV equipment (TVs, Mics, Sound Board, Receivers, Speakers, etc.) operation in the Sanctuary and Community Room is restricted to designated members of GMUUC’s Tech Team.

  • The Building Administrator will coordinate with the Tech Team chair on scheduling availability before confirming AV rental.

  • Renters may bring their own portable amplification equipment.

    • No outdoor amplification.

    • GMUUC’s WiFi is not available for rental use.

    • No integration with GMUUC’s AV equipment.

 

Event Space AV Fees – including AV operator during event

AV Fees are in addition to Reservation or Rental Fees.

  • $150 Up to two hours, including time for set-up and tear-down.

  • $50/hour starting with hour three, rounded up to the next half-hour, including tear-down.

  • $50 Event Recording (if requested and possible)  

 

Except as otherwise waived by the Board or the Building Administrator, AV fees are the same for Members, Non-members, Designated Partners, Non-profits or 3rd Parties. 

 

Fees apply to any Reservation or Event where such services are requested except for Memorial Services for Members, members’ spouse or their children, where AV services will be provided at no charge.  

 

Example of events recommended to receive standard Board waivers:  Auction, BINGO, GMUUC Sponsored Events for Members and/or the wider community, etc.

Reservation Priorities & Event Rental Fees by Group Type

Fees for any Reservation or Event may be modified or waived by the Minister due to financial hardship.

Worship Related Activities

Sunday Worship, Holiday or special event services (if so designated by the Minister) for the GMUUC Community have first priority in the use of all building spaces.

2

GMUUC Staff, Teams & Members 

Staff, Teams, Committees, Member Groups and Members have second priority in reserving space.

Conference Room:  

  • No rental or cleaning fees for small group meetings.

    • Assumes compliance with reservation rules on set-up, tear-down and clean-up.

    • Simple snacks and drinks permitted.

    • Includes standard use of hybrid meeting capability (Zoom)

 

Event Space:

Weddings & Celebrations.

  • No charge if for a member, member’s spouse or children.

  • If for extended family – 50% of Standard Rates charged to 3rd Parties.

    • Assumes compliance with reservation rules on set-up, tear-down and clean-up.

  • Up front Deposit Fee for each Event - $100

    • $50 to be returned or deducted from final balance if space clean-up is compliant with instruction and there is no damage.

 

Memorial Services for Members, Member’s spouse or children.

  • No deposit and no rental fee.

 

Memorial Services - Member’s extended family

  • 50% of Standard Rates charged to 3rd Parties.

    • Assumes compliance with reservation rules on set-up, tear-down and clean-up.

  • Up front Deposit Fee  - $100

    • $50 to be returned or deducted from final balance if space clean-up is compliant with instruction and there is no damage.

3

GMUUC Partners

GMUUC Partners have  third priority in reserving space.  Partners must be designated as such by the Board.  

 

Proposed Partners for Board Consideration:  

The Little Valley Montessori; Connectability; Community Helping Place, Newtown Florist, TLC Humane Society

 

Conference Room:  

  • No rental or cleaning fees for small group meetings.

  • Assumes compliance with reservation rules on set-up, tear-down and clean-up.

  • Simple snacks and drinks permitted.

  • Includes standard use of hybrid meeting capability (Zoom).

 

Event Space (when food and/or drink are served):  

  • Conferences, Fund-raisers, or other Events – 50% of Standard 3rd Party rates.

    • Unless otherwise waived by the Board.

  • Up front Deposit Fee for each Event - $100

    • $50 to be returned or deducted from the final balance if space clean-up is compliant with instruction and there is no damage.

4

Non-profits – 501(3)(c)

Non-profits have fourth priority in reserving space.

Conference Room:  

  • Small group meetings up to 4 hours – 50% of Standard 3rd party rates.

    • Assumes compliance with reservation rules on set-up, tear-down and clean-up.

    • Simple snacks and drinks permitted.

    • Includes standard use of hybrid meeting capability (Zoom).

Event Space (when food and/or drink are served):  

  • Conferences, Fund-raisers, or other Events – 50% of Standard 3rd Party rates.

    • Unless otherwise waived by the Board.

  • Up front Deposit Fee for each Event - $100

    • $50 to be returned or deducted from final balance if space clean-up is compliant with instruction and there is no damage.

5

3rd Parties

3rd Parties have lowest priority in reserving space.

3rd Parties pay Standard Rates as follows:

 

Conference Room - $100 for up to 2 hours.

  • $50/hour thereafter, rounded up to next half-hour.

    • Assumes compliance with reservation rules on set-up, tear-down and clean-up.

    • Simple snacks and drinks permitted.

    • Includes standard use of hybrid meeting capability (Zoom).

 

Event Space - Weddings

  • $1,000 for the wedding day (including ceremony, reception, etc.)

    • No access before 12:00 on Sundays

  • $500 for rehearsal and/or rehearsal dinner (if a different day than the Wedding).

  • $500 deposit to hold the date.

    • $100 to be returned (or deducted from the final balance due) if space clean-up is compliant with instruction and there is no damage.

 

Event Space - Memorial Services, Celebrations & Conferences:  

  • $300 including up to 4 hours.

    • Including set-up, tear-down and cleaning by renter.

  • $50/hour thereafter, rounded up to next half-hour.

  • $150 deposit to hold the date.

  • $75 to be returned (or deducted from the final balance due) if space clean-up is compliant with instruction and there is no damage.

Blurry Gradient

Reserve your spot today!

bottom of page